ACAP Scotland
Registered charity SCO42116
ACAP SCOTLAND ANNUAL GENERAL MEETING
Meeting 3rd October 2011 Medical Education Centre, Kirkland's Hospital, Bothwell
Present
Elaine Headley
Julie Smith
Fiona Buchan
Lilian Redman
Anne Scott
Hazel Beveridge
Agnes Allan
Apologies
Peter Thompson
Lynn Deremiens
Ednamay Sinclair
David Watson
Mark Cooper
Janet Corcoran
Welcome:
Chair persons Julie and Elaine welcomed everyone to the first AGM for ACAP.
Review of Terms Of Reference:
Section 1 Objectives: to be updated to the copy that was made for the application for charity status.
Section 5 Frequency: It was decided to change the frequency of meetings to bi monthly and to try and plan meetings six months in advance.
Section 6.3 will change to be in keeping with the proposed change in meetings.
New section 10: this was added for charity application and will now be in the revised version.
All changes were agreed and approved by the committee.
Review of Operational Policy:
Front page to include charity number, authors and annual review date.
Group Members: to be updated as we now do not have any representation form Forth Valley or Paisley, and add in Primary Care.
Group Structure:
This will be updated as some executive committee members have not attended any meetings and in keeping with terms of reference can no longer have a place on the committee, so this will now read 11 members.
Non-executive members: Titles to be updated
Communication Strategies: Frequency: Will now change to bi monthly
Newsletter: It was decided to change the frequency of the distribution of the newsletter from quarterly to every four months.
Equality and Diversity: Titles of acts to be updated.
All changes were agreed and approved by committee.
Objectives for 2011-2013:
Julie and Elaine passed round the proposed ACAP action plan for 2011-2013.
1: Questionnaire, it was decided that this would be a good idea to gain further information. A few changes were suggested to the layout of Question 13. It was decided that once these changes had been made to try and get the questionnaire sent out to ACAP members by the end of next week. The committee decided to have a deadline for return by the 15th December, to enable the results to be analysed and available for the next conference on the 3rd March 2012.
2: Development of Advanced Practice Passport. All committee members thought that this was a very good idea, Elaine and Julie passed round a draftexample of work so far compiled. This will involve a lot of time and effort from the committee therefore a proposal was suggested to form a sub committee to work on this with a view to eventually delivering this to NES and the Scottish Government.
3: Research. Elaine and Julie suggested ACAP try and encourage and support practitioners carrying out research studies or support those who wish to embark on research. The committee again thought that this was a good idea but overall felt that it should be approached at the end of the 2 year action plan, due to the anticipated large volume of work it will create.
4: Explore succession planning. It was thought by the committee that this could be achieved by carrying out the questionnaire as proposed in section 1 and could then be reviewed once results were available. Who should be approached with results once available is yet to be decided.
Treasures Report:
Fiona presented the annual figures for ACAP.
Balance at close of business 3/10/11 is £3,358.80.
Annual Report from Chairs:
Julie and Elaine passed round a copy of their report. This can be reviewed in appendix 1
Election of Office Bearers:
Both the secretary – Lilian Redman and vice treasurer – Hazel Beveridge have stepped down from their posts. ACAP thank them both for all their hard work in their respective posts over the last year
Lilian Redman was proposed and unanimously agreed to take over as vice treasurer.
Anne Scott was proposed and unanimously agreed to take over as secretary.
Hazel Beveridge was proposed and unanimously agreed to take over as vice secretary.
Meeting came to a closure and the chair persons thanked everyone for attending.
Date of Next AGM – Oct 2012
Appendices
1- Report from the chairs:
ACAP SCOTLAND
Registered Charity: No SCO42116
Annual Report From Chairs – October 2011
ACAP Scotland at its inception set the following objectives:
OBJECTIVES:
• To provide a platform for sharing evidenced based practice.
• To provide a link between Acute Care Advanced Practitioners (ACAP’S) and major stakeholders.
• To provide an arena for networking.
• To provide ACAPs with a “voice”.
• To provide an opportunity for education
These objectives were constructed from the 4 overarching themes of advanced practice:
• Clinical/professional leadership
• Facilitating Learning
• Research and Development
• Advanced Clinical Practice
In the past year ACAP Scotland has met all the set objectives and has covered the 4 key principles of advanced practice as detailed below:
This has been achieved by way of
1. Forum conference events
2. Production of ‘The Advanced Nurse Practitioner’ – the ACAP journal
3. Web-site, providing education & information availability
4. Links with major stakeholders—NES, WoS advanced practice group & Scot Gov
Forum Event
ACAP Scotland 1st forum event – held on June 24th 2011. 66 delegates attended a 1 day conference, which included lectures and master-classes. ANPs were invited to lecture and present posters. This additionally this provided an invaluable setting for networking and sharing of best practice
Journal
ACAP Scotland has produced 4 journals, incorporating case studies, literature reviews and research based articles.
Web Site
ACAP Scotland has constructed a web site which is available for all ACAP members, providing members with links to sites which are of relevance to advanced practice, educational pieces of work, an opportunity to engage in conversation with other members, up to date documentation relevant to advanced practice.
Additionally ACAP Scotland has secured registered charity status. Treasurers report available as a separate document.
ACAP Scotland is networking with major stakeholders - WOS Advanced Practice Group, and The Scottish Government have indicated that ACAP will be involved in consultation processes.